Ancillary & Satellite Event Meeting Space

Note: All applications in violation of AMP Ancillary & Satellite Event guidelines will be denied.

The Ancillary & Satellite Event requests will be approved on a first come first serve basis.

Please read below for information on space requests for Ancillary and Satellite events. Five types of meeting spaces are available: Expo Hall, General/Hospitality/Internal, Reception/Dinner/Function, Educational Events, and Offsite. Details about each type of meeting space including fees and deadlines are outlined below. Meeting spaces are assigned on a first-come, first-served basis.

Deadline to Apply: September 30, 2024 (or based on availability post deadline)

AMP Ancillary Guidelines

One form per event must be submitted.
Exhibitors may host multiple events at one time, which will run concurrent with other hosted events. We do not offer exclusive times to host events.
Space will be on a first come, first served basis. This does not apply to those submitting applications for offsite venues, such as restaurants and non-official AMP venues and hotels.
Please notify AMP immediately of any cancellations or changes to your event.
Event space is available for various durations. See event types for duration information.

Breach of guidelines may result in the following:

Restricted from participating as an exhibitor at future AMP events.
Cancellation of ancillary or satellite event (any fees will be forfeited).

Prohibited Events

Competing Educational Events, which include providing molecular diagnostics topics and/or content that compete with the scientific program of the AMP Annual Meeting & Expo.
Commercial Event (similar to corporate workshop/innovation spotlight).

Cancellation Policy
Please notify AMP immediately of any cancellations, including those of non-official AMP venues and hotels. Ancillary & Satellite events are non-refundable. Cancellations will forfeit any fees paid to AMP associated with the event.

Marketing Opportunities
If you are interested in promoting your event through official AMP program materials, please contact exhibits@amp.org for more information on qualifying events and pricing.

Application/Approval Process
All organizations, exhibitors, corporate supporters or attendees that wish to hold functions of any size or nature in any of the designated AMP 2024 hotels, or location (including restaurants, other non-hotel venues, or a non-official AMP Hotel during AMP 2024, should complete an ancillary & satellite event request form).

Applications must be submitted for events being held on November 19-23.

Requests will be reviewed every 2-3 weeks through September, and then weekly until November. All approvals will be confirmed via email and on a rolling basis. Confirmations will include the meeting room name/number and venue contact info, as well as contacts for food and beverage and A/V needs.

Online Form
Applications to request exhibitor/ancillary & satellite event meeting space can be submitted through the online form. Notifications of request approval/space assignment will be sent on a rolling basis every 2-3 weeks based on the time of your submission.

Blackout Dates
Times are subject to change after scientific program for the AMP Annual Meeting & Expo and associated events are finalized. Exceptions include small general meetings (see general meetings section for qualifying events).

Dates/Times
Tuesday, November 19, 2024 No blackout times.
Wednesday, November 20, 2024 7:45am – 5:15pm
Thursday, November 21, 2024 8:15am – 7:15pm
Friday, November 22, 2024 6:45am – 6:45pm
Saturday, November 23, 2024 8:00am – 5:45pm
Sunday, November 24, 2024 No blackout times.

Fees & Payments
Invoices will be sent via email to all event hosts and must be paid in full to confirm the event space. Payment methods include payment by credit card, check, ACH, or wire transfer.

Ancillary & Satellite Event Space
Please read below for information on space requests for Ancillary and Satellite events.

Five (5) types of meeting spaces are available: Expo Hall, General/Hospitality/Internal, Reception/Dinner/Function, Educational Events, and Offsite Events. Details about each type of meeting space including fees and deadlines are outlined below. Meeting spaces are assigned on a first-come, first-served basis. Ancillary & Satellite Fees are non-refundable.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Meeting Space on the Expo Hall
A limited number of small rooms on the Expo Hall will be available for exhibitors to have individual client meetings. These rooms will be available to rent in duration of show (show hours only), or in one day increments. These are available for purchase in the Expo Harvester on a first come, first serve basis. Please find more information on this opportunity, click here.

DO NOT COMPLETE THIS APPLICATION FOR A MEETING ROOM ON THE EXPO HALL FLOOR

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

General/Hospitality/Internal Meeting Space
Internal staff meetings, sales meetings, hospitality room, committee or working group, customer demo(s), etc... max of five registered meeting attendees. May not include more than five registered meeting attendees. For more than five registered meeting attendees, refer to "Reception/Dinner/Function Space" details, below.

Please note: blackout times do not apply to general meeting space request.

EVENT FEES:
Room Size                          4 Hours Fee*             Daily Fee
Small (1-10 people)              $750                          $1,250
Large (10-25)                         $1,000                       $1,750
*based on availability.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Reception/Dinner/Function Space:
Reception/Dinner/Function Space (Hotel Meeting Rooms) include the following types of events:

• Reception/Dinner
• Advisory Meetings

Note: Acceptable meeting dates and times are as follows:
November 19, 2024 anytime.
November 20, 2024 5:15pm - midnight
November 21, 2024 5:00am - 8:15am and 5:45pm - midnight
November 22, 2024 5:00am - 6:30am and 5:45pm - midnight
November 23, 2024 5:00am - 8:00am and 5:45pm - midnight
November 24, 2024 anytime

EVENT FEES:
5-50 people $1,250
50+ people $1,750

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Educational Event
Please email meetings@amp.org regarding Educational Event information and availability.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Offsite Event
For non-hotel venues, there will be no fees from AMP Show Management and you may contact the venue directly – however, you must first receive approval from AMP Show Management and adhere to guidelines regarding AMP branding restrictions.

Offsite Events include: Restaurants
Non-hotel venues
Non-official AMP Hotel during AMP 2024
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~